ORGANIZATIONAL STRUCTURE


CHAPTER EXECUTIVE BOARD


PRESIDENT
VICE PRESIDENT
SECRETARY
TREASURER
CHAPLIN
ROAD CAPTAIN
ROAD LEIUTENANT
HISTORIAN


CONSTITUTION

ARTICLE I - NAME
The name of this organization shall be "The TravelingMen.". Hereafter referred to as “TM”

ARTICLE II - PURPOSE AND OBJECTIVES
The purpose of this organization shall be to bring together Masons whose common interest is motorcycle riding, promoting good fellowship, and encouraging membership in the Fraternity, following the precepts of Masonry and aiding and assisting its members. The organization’s primary activities are to attend charitable functions, particularly those events held by Masonic related bodies. The TravelingMen shall also attend Lodge meetings as a group, thereby encouraging participation in Lodge attendance. The TravelingMen will abide by the Masonic Code of the Grand Lodge of the state they operate in, and shall conduct themselves as a Lodge. This is a non-profit (501c6) organization and is tax exempt, (FID NO.75-3146881).

ARTICLE III - MEMBERSHIP
Membership of this organization must be a Mason in good standing of his Lodge, owner of a street legal, insured motorcycle within six months of membership, and have signed an annual disclaimer of liability. If there is a significant partner who will be riding with the member, that significant other must also sign a disclaimer of liability. ARTICLE IV – For future use. This section is reserved for the implementation of a possible nationwide, non-binding association of TravelingMen from various states, for the planning of inter-state/national rallies, or other needs as desired and needed. It is stated here that this association, if brought into being, holds no authority over another state organization of TravelingMen.

ARTICLE V - STATE OFFICERS
President: The President shall preside at all meetings of this organization; appoint committees and non-elected Officers. He shall at all times enforce a due consideration and observance of the Constitution, By-Laws and Resolutions and shall preserve order and harmony within the “TM” The president shall have the right to suspend or halt the actions of any person(s), or chapter until a resolution to the situation is accomplished. If the action is considered as going outside the organization and principles of the T.M., the President may revoke or suspend the charter of a chapter. The President shall also have the right to remove an officer from his state, or local position. The president shall also act as liaison between the T.M. and the Grand Lodge of state in which the T.M. operates.
Vice – President: The Vice President shall preside in the absence of the President and discharge such duties of the President in case of his disability or vacancy of his office.
Secretary: The Secretary shall keep the minutes of all meetings, proceedings, attend to all correspondence, and keep the membership informed of all organizational activities and functions. He shall present the minutes and all required reports at the annual meeting. At the expiration of his term, He shall transfer all books, papers, and other organizational property to his successor in office.
Chaplin: The Chaplin should attend as many Traveling Men meetings as possible and especially the Annual Meeting. His duties shall consist of leading the Club in prayer and giving guidance when requested. He will represent the Club at funerals when asked, giving words of comfort.
Treasurer: The Treasurer shall receive all monies from the Secretary keeping a record of the same and pay all bills when approved by the Executive Board. A financial statement and a proposed budget for the ensuing year shall be prepared and presented to all chapters at the annual meeting for inclusion in the annual reports of the TravelingMen. At the expiration of his term, he shall transfer all books, papers, monies and other organizational property to his successor in office. In addition a terminating financial statement and a proposed budget shall be prepared with the officers signing the last statement.

Road Captain: To ensure and receive reports from all chapters concerning registration, waivers of liability, insurance, and licenses of it’s members. The Road Captain shall forward these reports to the secretary for inclusion in the annual report. Road Captain is to be ready to assist the chapters in instruction of proper riding procedures and other safety matters
Road Lieutenant: The road lieutenant shall assist the Road Captain as necessary. Remove this office
Historian: The historian shall gather a record of events from the chapter historians in the form of write-ups, pictures, etc. to be maintained in the history records of the TravelingMen. A presentation shall be made of the past year’s events at the annual meeting.

Term of office: All officers, are to be elected or re-elected annually.

ARTICLE VI - CHAPTER OFFICERS
CHAPTER The elected Officers of the “TM” Chapter shall be President, Vice President, Secretary, Treasurer, Chaplin, Road Captain, Road Lieutenant, and Historian. These officers shall be elected for one-year terms, and may be re-elected for subsequent one-year terms
President: The President shall preside at all meetings of this organization; appoint committees and non-elected Officers. He shall at all times enforce a due consideration and observance of the Constitution, By-Laws and Resolutions and shall preserve order and harmony within the “TM” The president shall have the right to suspend or halt the actions of any person(s), until a resolution to the situation is accomplished. If the action is considered as going outside the organization and principles of the T.M., the President may revoke or suspend the individual. The President shall also have the right to remove an officer from his local position Vice – President: The Vice President shall preside in the absence of the President and discharge such duties of the President in case of his disability or vacancy of his office.
Secretary: The Secretary shall keep the minutes of all meetings, proceedings, attend to all correspondence, and keep the membership informed of all organizational activities and functions. Prior to the annual meeting he shall forward all needed reports to the state organization. At the expiration of his term, He shall transfer all books, papers, and other organizational property to his successor in office. Chaplin: The Chaplin should attend as many Traveling Men meetings as possible and especially the Annual Meeting. His duties shall consist of leading the Club in prayer and giving guidance when requested. He will represent the Club at funerals when asked, giving words of comfort.
Treasurer: The Treasurer shall receive all monies from the Secretary keeping a record of the same and pay all bills when approved by the Executive Board. A financial statement and a proposed budget for the ensuing year shall be prepared and presented to the chapter at the annual meeting, and forwarded to the state treasurer. At the expiration of his term, he shall transfer all books, papers, monies and other organizational property to his successor in office. In addition a terminating financial statement and a proposed budget shall be prepared with the officers signing the last statement.
Road Captain: To ensure that all members maintain insurance and roadworthiness of the motorcycle. The Road Captain shall forward these reports to the state road captain for inclusion in the annual report. A road captain shall ensure that waivers are signed by all visiting riders and shall also ensure that each member has signed an annual waiver. These records are to be kept for a period of 2 years. Road Captain is to be ready to assist the states in instruction of proper riding procedures and other safety matters

Road Lieutenant: The road Lieutenant shall forward a record of proposed rides with all pertinent information to the state road lieutenant.
Historian: The historian shall maintain a record of events in the form of write-ups, pictures, etc. to be maintained in the history records of the TravelingMen. A copy shall be sent to the State Historian prior to the annual meeting for inclusion into the annual meeting presentation.

ARTICLE VII
Officers may hold office in one or more chapters inclusive of local, and state.

ARTICLE VIII - VOTING MEMBERS
STATE
Each chapter shall designate three people as delegates from its chapter to the annual meeting, who shall be empowered to cast ballots for proposed changes to the Constitution and state by-laws of the “TM”. While all members of all Chapters are encouraged to attend, only those delegated by the chapter are to cast ballots.

CHAPTER
The voting members of the “TM” Chapter shall be all active members and elected officers in all matters concerning the local chapter.

ARTICLE IX - AMENDMENTS
Constitution
The Constitution shall not be altered, amended or repealed until the proposed addition, alteration, amendment or nullification be; (a) sponsored by not less then than four members of the “TM” or an appointed by-laws committee, (b) submitted in writing and filed with the “TM” Secretary ninety days (90) days prior to the Annual Meeting; (c) entered upon the agenda of the Executive Board for approval; (d) presented to the membership, and if approved by a two-thirds vote of the delegates present, will immediately be adopted. A copy of the Constitution will be made available to all chapters within 30 days following the Annual Meeting.

State by – laws
The state by-laws shall not be altered, amended or repealed until the proposed addition, alteration, amendment or nullification be; (a) sponsored by not less then than four members of the “TM” or an appointed by-laws committee or a chapter, (b) submitted in writing and filed with the “TM” Secretary sixty days (60) days prior to the Annual Meeting; (c) entered upon the agenda of the Executive Board for approval; (d) presented to the membership, and if approved by a two-thirds vote of the delegates present, will immediately be adopted. A copy of the state by-laws will be made available to all chapters within 30 days following the Annual Meeting. This time frame may be set aside by the state president if he warrants good cause to do so.
A copy of the Constitution and By-laws shall be forwarded to the Grand Lodge.

ARTICLE X - ANNUAL MEETING
STATE
The annual meeting for the following year shall be decided upon as to time and place during the current annual meeting. Nominations, Elections and Installations of Officers, if appropriate shall take place. The Officers and Committee Chairman will give all final reports.

ARTICLE XI - ORDER OF BUSINESS
The order of business at all Annual Meetings shall be as follows, but not limited to;
Call to order. Welcome.
Opening Prayer.
Pledge of Allegiance to the flag of the Country.
Report of Committees.
Business.
Election of Officers as Needed.
Announcements.
Closing Prayer.
Adjournments.
Installation of Officers. ( Can be done at a separate time. )

ARTICLE XII - DECORUM
Except as otherwise provided in these By-Laws, all questions of order in the conduct of all meetings shall be decided in accordance with the general rules of a Masonic meeting with the President or acting president presiding.

ARTICLE XIII – FEES / DUES
STATE
State dues, per capita, fees, etc shall be determined by the state bylaws for that state.
CHAPTER
Membership fees for individual members shall be the concern of the individual chapter and set by agreement of the members of that chapter.
All dues paid to the “TM” shall be in the equivalent to United States Currency.

ARTICLE XIV-FUNDS
No debts shall be incurred by or for the “TM” by any Officer, Committee member or members except as authorized by vote, with the exception of the Secretary and Treasurer, who are authorized to contract for all current expenses such as postage, stationary, printing, newsletters Etc., and as established in a budget approved by the voting membership. All funds shall be deposited in a federally insured bank or savings institution.

ARTICLE XV - SUSPENSION
Any violation of the “TM” Constitution, By-Laws or Resolutions or any misconduct by a Chapter or an Active Member that bring discreditable behavior upon its Chapter, the “TM” or the Masonic Fraternity in general, would be subject to disciplinary action by the “TM” Grievance Committee which shall be comprised of the officers of the chapter if concerning a member, or the officers of the state organization if concerning a member, chapter or state. That action may entail suspension, temporary suspension or probation of any Active Member or an entire Chapter.

ARTICLE XVI – CHAPTERS
Any group of Masons desirous of forming a chapter of the Traveling Men in their area is encouraged to do so by submitting an application to the Traveling Men. Membership rolls, copies of annual meetings shall be forwarded to T.M. 30 days prior to the annual meeting. Each Chapter is to have at least 3 delegates at the annual meeting of the Traveling Men to vote on issues, Constitutional and Bylaw changes. A representative is to be appointed by the Chapter to report on the status of the chapter and to also participate in the planning of cross chapter events/rides. Upon application for a chapter, the one’s so applying for a chapter shall hold a meeting, elect officers, establish a roll and submit it to the Traveling Men. The Traveling Men will then issue a charter and at the next meeting of the new Chapter will present the charter to the members. Ongoing visitation between chapters is encouraged.

ARTICLE XI -TRAVELING LADIES
The “Traveling Ladies” are recognized as those ladies who are married to Traveling Men. Those ladies are entitled to wear the “Traveling Ladies” patch. The Traveling Ladies are welcome to all meetings of the TravelingMen, but shall hold no membership, voting rights or offices in the TravelingMen.

ARTICLE XVII - LOGO
The “TM” emblem shall be the club logo. This logo has been registered and shall be used only with the approval of the “TM” voting membership. There shall be no variation or alteration of the club logo. No more than 2 parts pertaining to the “TM” club shall be on the back of any apparel worn, and those pieces shall be the “TRAVELING MEN” verbiage with the winged design accompanying it and an upper rocker with “MASONIC RIDING CLUB”. The Chapter number may be worn on the front of the apparel. Also, the officers shall wear on their vest by pin or patch, their respective rank. Only its use shall be subject to approval.

ARTICLE XVII - COMMITTEES
Committees of Local / State “TM” are not part of the Constitution and By-Law's and may be added, Revised, Deleted or Changed at the discretion of the State, or Chapter President. However, all Committees shall operate within the guidelines of the Constitution and By-Law's. The President may change the Chairman of a Committee as described in the Committee rules. Any Committee being terminated will turn over all records to the Executive Board at the Annual Meeting. All Committees shall submit a written report of their activities at the Annual Meeting. Any member of the “TM” who would like to be on a specific Committee should make his wishes known to the President for his review and approval.

ARTICLE XVIII - SAFETY COMMITTEE
The Safety Committee of the “TM” shall concern themselves with riding procedure, safety classes, accident information and safety statistics. They shall publish standard riding procedures to be made available to the membership upon request. If possible, they shall make themselves available or furnish assistance to teach riding procedure and safety classes. This Committee shall meet to discuss various riding and safety procedures to be presented to the Executive Board two months prior to the Annual Meeting. There shall be three members on the Committee. The Chairman shall be the State Road Captain who shall appoint as many people as he deems needed. Minutes of all Committee meetings will be kept and presented in writing at the Annual Meeting.

ARTICLE XIX - WEB - SITE COMMITTEE
The official TravelingMen web-site shall be maintained by the webmaster working under the direction of the State and/or chapter officers. The webmaster shall inform the Officers of any problems that arise, and shall pass any information or e-mails to the appropriate officers / member as needed. A chapter may and is encouraged to develop and maintain their own web-site for the purpose of keeping their members and the public informed of events, meetings, officers with contacts, and write-ups of past events. Any chapter initiating their own web-site shall allow the official web-site to establish a link to it. While the content and chapter web site shall belong to the chapter, the State officers shall have the authority to direct the removal of any content that may be deemed as outside the purpose or interests of the riding club. This does not dictate prior approval of a web-site or its contents. The official web-site is considered as being the sole property of the head chapter of the TravelingMen, with the password and location of the website to be given and updated when needed to the officers. The TravelingMen state office shall maintain the expenses of the state web-site. Likewise the chapters shall maintain the chapter web-site.

ARTICLE XX - RIDING PROCEDURE
1. All motorcycles will be licensed motorcycles and be in safe operating condition to include lights, brakes, tires, Etc.
2. Although engine size is not specified, the motorcycle should be of sufficient size to keep pace with the speed and duration of the ride in order not to slow the ride down or require more than frequent stops.
3. The Chapters and Members shall obey all state laws of the state being ridden in.
4. A designated Road Captain or Safety Officer shall be in charge of the group when on the road.

BY-LAWS OF GEORGIA


ARTICLE I – FEES / DUES

A per capita amount of $5.00 shall be forwarded to the T.M. state from the individual chapters Georgia no later than February of the following year after the annual meeting. These funds are to be used for the advancement of the T.M. and for other expenses that may be incurred, such as legal fees, web – site maintenance, annual corporate taxes, and supplies. Failure to remit will subject the chapter to forfeiture of its charter at the request of the President.

ARTICLE II – HONORARY MEMBERS
Honorary members shall be recognized as those Masons who have obtained that recognition by the local chapter. The patch shall be the same as the TM except that it shall have ‘Honorary Member” instead of 2003. Honorary members shall have no voting rights in the riding club. The requirements of an Honorary Member shall be defined by the local chapter.

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